Cab Binder

Paperwork readiness for incident equipment contractors: VIPR, AIMS, and the state programs.

Sign in (current customers)

The problem

You get skipped or paid late over paperwork, not over your truck.

• A lapsed SAM registration means the government cannot pay you, and your agreement is suspended.
• A missing inspection, expired card or wrong document at check-in means no pay until it is fixed, and you can be pulled off the dispatch list.
• A shift ticket missing a signature or an operator name holds up the whole invoice.
• Miss the yearly review or a solicitation window and you wait, sometimes years.

What we do

• Watch your dates. SAM registration, insurance, DOT inspections, RT-130s, CDLs and medical cards, extinguisher tags, agreement end dates, the yearly review. You get a text or email at 90, 60, 30 and 7 days. When you renew, the reminder stops on its own.
• Check you against the actual agreement. Every item points to the section of your solicitation that requires it. No guessing what "ready" means.
• Keep your truck binder. A printed binder for each piece of equipment: the agreement copy, insurance, inspections, operator cards, a pre-season walk-around and a dispatch card. Incidents have no signal; paper works.
• Pre-fill your shift tickets. OF-297s with your agreement number, company and equipment already filled in, one pad per truck.
• Look at your paperwork before you demob. A person checks your shift tickets and invoice packet against the resource order, so problems get fixed at the incident, not 30 days later.

What we don't do

• We never ask for your SAM, Login.gov, bank or agency passwords. Ever.
• We don't send "SAM renewal" letters. If you got one asking for money, it wasn't us.
• We don't sell or pool your rates or documents.
• We don't promise you'll be called or paid. We tell you what's on file and what's missing, as of a date.

How it works

1. We look up your agreements in the public federal record before we ever talk.
2. You send photos of your documents. We file them and set the dates.
3. You answer texts. We do the rest, and a person looks at anything unusual.

Who it's for

Small contractors with mechanics, water tenders, engines, handwash stations, vehicles with drivers and similar equipment on preseason agreements.

Price

A flat yearly fee, set up for you. We are taking a few contractors for the 2027 season; enrollment closes before the season starts.

Contact: coming soon.

Cab Binder is not affiliated with the USDA Forest Service or any government agency. Readiness means documents and deadlines on file as of a date, not eligibility for award, dispatch or payment.